In today’s reality of doing more with less, it is easy to maintain the status quo and very difficult to keep abreast of new technology. However, maintaining the status quo comes at a price. You can quickly lose your competitive advantage and burn yourself out on mundane and repetitive (but necessary) HR tasks.
The good news is that most of these tasks can now be managed with an affordable HRMS software solution that will save time and reduce administration burden. Here’s a look at 3 important HR processes that are significantly improved with automated HRMS software and technology.
1. Benefit Management:
HRMS technology has evolved from simply providing a database for your employees’ demographic information. Management solutions are robust, intuitive and automated allowing your team to focus on more strategic activities providing you can keep aware of the evolving technology.
For example, most HRMS software offers an area for Benefits Management. It is an automated tool to capture and report on your employee’s benefit elections, costs, expirations and coverage. When functioning properly, this tool should be used to balance and compare to your Insurance providers monthly or quarterly invoice.
From my experience with Sage HRMS customers, I can’t tell you the number of times I have implemented a system only to be told by the client that once automated, they didn’t realize the significant difference in the elections they had for the employees and the elections the insurance carrier was covering. Changes, terminations and life event changes require manual manipulation without a HRMS which often result in erroneous charges. A full fledge HRMS system eliminates the manual input and provides an automated function to make the administration easier.
2. Benefit Enrollment:
The solution shouldn’t just stop there though. To take it a step further, find a HRMS technology provider with a tool for Benefit Enrollment. This is an on-line, employee self-service tool that allows your employee to electronically choose their elections and submit them to your HRMS for approval without paper. It takes the data input out of the equation. Upon Administration’s approval, the elections flow right into HRMS.
3. Electronic Communication with Benefit Carriers
As you automate your employee’s elections, try to find a solution that will take it a step further and allow you to communicate with your carriers electronically. This will take the entire process from start to finish and make it paper-less and automated. It will reduce time, reduce errors and ensure costs match coverage. With the Sage Benefits Messenger tool, Sage creates and maintains a custom link for each of the plans you provide to your employees. That link can be shared whenever changes in elections take place providing a paperless, automated benefit management system from start to finish. The solution electronically manages everything from employee election to insurance notification.
Typically, open enrollment is something that HR Administration dreads but has to perform on an annual basis. The process can sometimes take up to three months from start to finish and that does not even include the time to negotiate with carriers and determine applicable plans. Taking the time to research, invest and utilize a HRMS will make this process a lot less painful and result in a more efficient, more profitable HR center for your organization.
Contact us if you’d like to learn about the HRMS Software solutions or HR business process consulting we offer here at Acente Solutions.